Privacy policy

Effective Date: [25 AUG 2025]

This Privacy Policy describes how Aetherion Sentinel, operated by James Serra, collects, uses, and protects your personal information when you visit our website or engage with our services.

Although the business is currently in the process of formal registration in Monaco (Europe), we are fully committed to applying the principles of the General Data Protection Regulation (GDPR) and other applicable global privacy laws from the outset.

1. Who We Are

Aetherion Sentinel
Owned and operated by: James Serra
Based in: Monaco (European jurisdiction)
Email: info@aetherionsentinel.com
Website: Aetherionsentinel.com

2. What Information We Collect

We may collect and process the following data:

  • Contact information: name, email address, company, phone number

  • Professional details: job title, industry, geographic region

  • Technical data: IP address, browser type, device identifiers, page visits

  • Communication data: emails, messages submitted via our website

  • Client data: information shared during pre-contractual or consulting discussions

We do not knowingly collect or store personal data of individuals under 18.

3. Why We Collect It

We collect your data for the following legitimate business purposes:

  • To respond to inquiries or messages submitted through the website

  • To provide strategic analysis, intelligence, or advisory services upon request

  • To manage client or partner relationships

  • To ensure website security and user experience

  • To comply with legal or regulatory obligations (now or upon registration)

We do not sell or rent your data, and we do not use your information for advertising or profiling.

4. Legal Basis for Processing

Depending on the context, we process personal data under the following lawful bases:

  • Your consent, where you voluntarily contact us or subscribe to communications

  • Pre-contractual necessity, when exploring potential collaboration

  • Legitimate interests, in operating a secure and professional digital service

  • Legal obligations, particularly under European data protection regulations

5. Data Storage & Retention

We retain personal data only as long as necessary to:

  • Provide requested information or services

  • Maintain accurate records of business conversations

  • Meet legal and regulatory requirements once registration is complete

In most cases, this means data is retained only for a limited period unless a business relationship is established.

6. International Clients & Data Transfers

As a globally-oriented firm, we may interact with clients and visitors worldwide. When your data is accessed outside your jurisdiction (e.g., for cloud services or analytics), we ensure that all transfers comply with applicable data protection regulations through appropriate safeguards such as Standard Contractual Clauses or adequacy frameworks.

7. Your Data Rights

As a data subject under the GDPR and other relevant frameworks, you have the right to:

  • Access a copy of your personal data

  • Request correction or deletion of data

  • Object to or restrict processing

  • Withdraw consent at any time

  • File a complaint with a supervisory authority (e.g., CNIL, CCIN Monaco)

To exercise your rights, contact: info@aetherionsentinel.com

8. Security Measures

We implement reasonable and proportionate technical and organizational measures to secure your data. This includes secure hosting, encrypted communication, internal access controls, and periodic review of security protocols.

9. Use of Cookies

Our website may use cookies or similar technologies to:

  • Understand how users interact with the site

  • Measure traffic and usage statistics

  • Improve site performance

You can manage or disable cookies via your browser settings. For more information, please refer to our [Cookie Policy] (coming soon).

10. Hosting and Website Analytics

This website is hosted on Squarespace, a third-party platform that automatically collects technical data such as:

  • IP address

  • Browser type

  • Device information

  • Pages visited and duration

This data is used by Squarespace to maintain site functionality, provide analytics, and protect against abuse. We do not personally access or exploit this data beyond operational needs. You can read Squarespace’s Privacy Policy here.

11. Third-Party Services

Our website may contain links to external websites or tools. We are not responsible for the privacy practices or content of these third parties. You are encouraged to review their privacy policies before submitting personal data.

12. Policy Updates

This Privacy Policy may be updated periodically, especially as our registration finalizes and operations expand. The “Effective Date” at the top will reflect the latest version. Continued use of the website implies acceptance of any updates.

13. Contact

If you have any questions about this Privacy Policy or your personal data, you can contact:

James Serra
Founder, Aetherion Sentinel
Email: jamesserra@aetherionsentinel.com
Based in: Monaco (pending registration)